Town Clerks Office

Welcome to the Town of Stillwater. The Clerk’s office is considered the heart of the town, delivering  numerous services to assist the public.  

The clerk is considered the keeper of the town’s official records and appointed as the Records Management Officer. We strive to provide excellent customer service and serve our residents in a courteous and friendly manner as we take pride in our community.

The Town Clerk’s office offers hours by appointment for those residents who need services outside of regular business hours.

Danielle Cowin, Town Clerk


Town Clerk: Danielle Cowin
Phone: 518.664.6148 ext. 206
Email: dcowin@stillwaterny.org

Deputy Town Clerk: Barbara McManus
Phone: 518.664.6148 ext. 207
Email: bmcmanus@stillwaterny.org

Fax: 518.664.9537

Town Clerk’s Office Hours:
Monday – Wednesday: 8:00am – 3:00pm
Thursday: 8:00am – 6:30pm
Friday: CLOSED (if your matter is urgent please email dcowin@stillwaterny.org)
Hours are subject to change


DUTIES OF THE TOWN CLERK:

  • Serves as official scribe for the Town Board; prepares meeting agendas, records and meeting minutes
  • Serves as Records Manager officer by maintaining all Town Records
  • Preparation of Legal Notices: bids, public hearings, notices of adoption
  • Attests all ordinances, resolutions, contracts and deeds
  • Administers public employee’s oath
  • Maintains Municipal deeds leases, agreements and other records as required
  • Prepares correspondence, proclamations and resolutions
  • Maintains custody of official seal and affixes seal on official documents
  • Provides for response to Freedom of Information Requests (F.O.I.L.)
  • Serves as election official to the Town
  • Receives and certifies sealed bids in competitive bidding process
  • Ensures that town board minutes are available online
  • Issue Handicapped Parking Permits
  • Issue Certificates of Residency
  • Issue Birth certificates (if born in Town of Stillwater)
  • Issue Death (transcripts and or certificates)
  • Issue Genealogy requests (over 75 years ago)
  • Complimentary Notarial Services – Please bring Identification
  • All licensing: sporting, dog, marriage, peddler, bingo/games of chance/bell jar
  • Coordinates Town Primary & General Elections

APPLICATIONS, LICENSES & PERMITS:

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